Privacy Policy

Our Commitment to Privacy

The Sacramento Diamond Foundation (“SDF,” “we,” “our,” or “us”) is committed to protecting the privacy and security of our donors, program participants, volunteers, board members, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at sacdiamondfoundation.org or interact with the Foundation in any capacity.

This policy is guided by the core values established in the Sacramento Diamond Foundation’s Code of Ethics / Standards of Business Conduct, which defines the guidelines and principles governing the responsibilities, accountability, and covenants of every elected officer, member, volunteer, employee, trustee, and agent of the Foundation.

Information We Collect

We may collect the following types of information:

Information You Provide Voluntarily

• Donor Information: Name, mailing address, email address, phone number, and payment information when you make a donation. All donation transactions are processed through secure, encrypted payment gateways.
• Event Registration: Contact details when you register for Foundation events or programs.
• Contact Form Submissions: Name, email address, and any information you include in messages sent through our website contact forms.
• Member Registration: Information provided when applying for membership access to the Foundation’s private member portal.
• Newsletter Signup: Email address when you subscribe to receive Foundation updates.

Information Collected Automatically

• Website Analytics: We use standard analytics tools that collect non-personal information such as browser type, device type, pages visited, time spent on pages, and referring website addresses. This data is aggregated and does not identify individual visitors.
• Cookies: Our website may use cookies to improve your browsing experience. You can control cookie preferences through your browser settings.

How We Use Your Information

The Sacramento Diamond Foundation uses collected information for the following purposes:

• Processing donations and issuing tax receipts
• Communicating with donors, members, and program participants
• Managing event registrations and program enrollment
• Sending newsletters and Foundation updates (with opt-out capability)
• Improving our website and services
• Complying with legal obligations and IRS requirements for 501(c)(3) organizations
• Internal record-keeping and reporting to support the Foundation’s mission of education, youth development, and community empowerment

Information Sharing and Disclosure

We do not sell, trade, rent, or otherwise share your personal information with third parties for their marketing purposes. We may share information in the following limited circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, processing donations, and conducting Foundation business, subject to confidentiality agreements.
• Legal Compliance: We may disclose information when required by law, such as in response to a court order or to comply with IRS regulations applicable to 501(c)(3) nonprofit organizations.
• Donor Recognition: With your explicit consent, we may publicly acknowledge your support. Donors may request to remain anonymous at any time.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (SSL/TLS), secure server infrastructure, and limited access to personal data by authorized personnel only — consistent with the Foundation’s Standard of Performance Policy, which requires all elected officers, members, volunteers, and employees to execute their roles and duties with accountability, rigor, and structure.

Donor Privacy

The Sacramento Diamond Foundation respects the privacy of our donors. We adhere to the following donor privacy commitments:

• Donor information is stored securely and accessible only to authorized Foundation personnel
• Donors may request to review or update their personal information at any time
• Donors may opt out of public recognition and Foundation communications
• We do not sell, share, or trade donor information with any third party
• All donations receive proper acknowledgment for tax purposes as required by IRS regulations for our 501(c)(3) public charity status

Children’s Privacy

Our programs serve youth in the Sacramento community, and we take the privacy of children seriously. We do not knowingly collect personal information from children under the age of 13 without verified parental consent. If you believe we have inadvertently collected information from a child under 13, please contact us immediately so we may promptly remove it.

Third-Party Links

Our website may contain links to third-party websites, including social media platforms, partner organizations, and event registration services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Your Rights and Choices

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Opt out of marketing and newsletter communications at any time
• Request deletion of your personal information, subject to legal retention requirements
• File a complaint if you believe your privacy rights have been violated

To exercise any of these rights, please contact us using the information below.

Policy Updates

This Privacy Policy may be updated from time to time to reflect changes in our practices or applicable laws, consistent with the Foundation’s commitment that the Code of Ethics “will change from time to time as necessitated by prevailing changes in the business environment and governmental regulation.” The date of the most recent revision will be noted at the top of this page. We encourage you to review this policy periodically.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Sacramento Diamond Foundation
6241 South Land Park Drive
Sacramento, CA 95831
Email: info@sacdiamondfoundation.org

The Sacramento Diamond Foundation is a 501(c)(3) tax-exempt public charity (EIN: 93-3705904). Contributions are tax-deductible to the fullest extent allowed by law.